Job Description

Job Description and Duties

Under the general direction of the California High-Speed Rail Authority’s (Authority) Chief of Administrative Resources, the Staff Services Manager (SSM) II (Specialist) handles the most complex and challenging facility projects, space planning, solicitation and awarding of bids for major workspace and office alterations and construction, office relocations, statewide facility operations, building lease negotiations, and a variety of special projects as defined below. This position serves as a space and leasing expert for the Authority, providing complex information to high-level executive team members in clear, understandable format with minimal direction or oversight.

This is a 12-month limited term position, which may be extended up to 24 months or become permanent.

You will find additional information about the job in the .

Working Conditions

Part-time telework is available for this position for up to three days per week for California residents based on the requirements of the position and may be discussed during the interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.

While working on-site, the incumbent works in a professional office environment, in a climate-controlled area which may fluctuate in temperature and is under artificial light. The incumbent will be required to use a computer, mouse, and keyboard, and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, manage multiple tasks, adapt to changes in priorities, and complete tasks or projects with short notice. Employee must develop and maintain cooperative working relationships and display professionalism and respect for others in all contact opportunities.

Special Requirements

A Statement of Qualifications (SOQ) is required for this position. An SOQ is a narrative that describes your qualifications for this position. The SOQ must be no more than two (2) pages, 12-point font, organized and numbered as reflected below. You must respond to all the following items. Applicants who do not follow these requirements may be disqualified from the hiring process.

1. Describe your advanced experience managing multiple, high-profile facility projects.

2. Provide an example of a situation where you had to make a recommendation regarding leasing a new space to executive leadership. What were your major considerations and how did you approach the recommendation you provided? What was the outcome?

Applications received without the SOQ will not be considered. Resumes, letters, and other materials will not be considered in the place of the SOQ. Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process.

For assistance in completing the SOQ, please reach out to the Human Resources contact below.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Extensive experience in space planning and facilities such as leases, operations, building management, and tenant improvements.

• Extensive experience utilizing space planning design systems.

• Ability to analyze situations and adopt effective courses of action.

• Ability to express ideas and information in written form clearly, accurately, and in an organized manner.

• Ability to express ideas and facts orally in a clear and understandable manner and make clear, concise presentations regarding complex and extensive data.

• Ability to understand the importance of meeting business needs through innovative solutions.

• Writing, editing, and analysis experience particularly in the areas of report writing and research.

• Advanced experience as a project manager and or project administrator.

• Ability to independently manage multiple tasks, be creative, highly motivated and handle rapidly changing priorities.

• Ability to promote and be accountable for customer satisfaction and quality service.

• Good working knowledge of all laws and regulations related to Title 2, the Americans with Disabilities Act, and the State Administrative Manual.

• Experience coordinating with control agencies such as Department of General Services, Department of Finance, and State Controller’s Office, for space planning and lease management.

• Experience in facilities procurements for critical assets and space planning contracts.

• ADA compliance and ergonomics experience.

• Expert level experience analyzing building codes and safety requirements to ensure compliance for a department or organization.

Benefits

The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.

Benefit information can be found on the CalHR website and the CalPERS website.

Application Information

The STD. 678 is required, and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.

If applying via postal mail or by dropping off your application, applicants must include JC-489482 and Facilities Project Manager, 311-220-4801-901 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)

Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. Training and Development assignments are not being considered at this time.

NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please  click here to access the exam bulletin.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required to apply. Please see above “Special Requirements” section for SOQ instructions.

Job Tags

Permanent employment, Full time, Part time, Work at office, Remote work, Relocation, 3 days per week,

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