Job Description

Merrimak Capital is a nationally certified woman-owned business and the leading independent leasing and asset resale company serving over 25% of the Fortune 500 and privately held companies. Our dedicated team of professionals is here to bring the best experience providing personalized assistance. We are collaborative, hardworking, and creative people that want to make a difference in the lives of our clients. We pride ourselves on creating innovative lease structures that help our customers grow their businesses. We believe that our customers are the foundation of our successful business, and we enable every employee to have a positive impact on our customer experience. We are agile and move quickly to bring innovation to the market. If you want to be a part of a fun, dynamic, and growth-centered team dedicated to shaping the future, then join us. We look forward to learning more about you and how you might be a good fit for the Merrimak team.

Position Overview:

The Senior Property Manager will be responsible for leading the operations and financial management of a mixed portfolio of eight commercial and residential properties across multiple states, including one undergoing a major remodel. This role demands exceptional organizational, negotiation, and project oversight skills, coupled with a keen attention to financial details and a strong ability to proactively manage both day-to-day operations and long-term value creation initiatives. You will serve as the owner's key point of contact for all property-related activities, ensuring optimal performance and project success.

Essential Duties:

Property & Project Management

• Manage all aspects of property operations across residential and commercial assets, ensuring the highest standards of service, maintenance, and tenant satisfaction.
• Lead oversight of ongoing property projects, including renovations and capital improvements, with responsibility for timeline management, budget tracking, and contractor coordination.
• Maintain constant visibility into all work orders, property issues, and project milestones to ensure seamless execution.

Financial Oversight

• Review, approve, and manage all payments, purchase orders, and invoices with comprehensive visibility across the portfolio.
• Maintain detailed financial records, including budgets, expenditures, receipts, and vendor payments, while collaborating cross-functionally with accounting teams for proper organization and filing.
• Track project and property budgets in real time, preparing regular financial and operational reports for ownership.

Vendor and Contract Management

• Negotiate, execute, and monitor vendor and service contracts, ensuring compliance with all terms and service level agreements.
• Actively engage with vendors and contractors to secure refunds, credits, or remediation when necessary to protect project and property interests.
• Manage vendor databases and renewal schedules, proactively initiating renegotiations to optimize service and cost efficiencies.

Onsite and Local Coordination

• Conduct local tasks as needed, including pick-ups, drop-offs, onsite meetings with contractors, inspections, and material deliveries.
• Serve as the key onsite representative for ownership when managing in-person project milestones or property needs.
• Oversee the full life cycle of design and construction from schematic design through final build out.

Compliance and Reporting

• Ensure full regulatory compliance across all properties and projects, staying ahead of local codes, permitting, and documentation requirements.
• Implement systems and tools to streamline property tracking, budget visibility, and compliance management.

Education & Experience:

• Education: Bachelor’s degree in Business, Real Estate, Finance, or a related field preferred.
• Experience: Minimum of 5+ years of hands-on property management experience with portfolios including both commercial and residential assets. Strong knowledge of construction methods, materials, and building codes is a plus.
• Property Management Experience: A strong background in property management is required.
• Project Management Experience: Prior experience in project management (especially construction, renovations, finish schedules, or capital projects) and Interior Design is highly preferred.
• Certifications (preferred): CPM (Certified Property Manager), ARM (Accredited Residential Manager), or equivalent credentials.
• Technical Skills:
  • Strong proficiency in property management software and Microsoft Office Suite (especially Excel and Outlook).
  • Familiarity with project management tools and budgeting systems is highly desirable. Currently the Company utilizes Notion.
  • Ability to read and interpret architectural plans; intermediate proficiency in CAD is a plus.
• Personal Attributes:
  • Exceptional negotiation, leadership, and communication skills.
  • Highly organized, detail-oriented, and adept at multitasking across a fast-paced environment.
  • Ownership mentality with a proactive approach to solving problems and optimizing property performance.

Locations:

• Salt Lake City, UT or Park City, UT
• Boston, MA (hybrid flexibility)
• Light Travel: Ability to travel to properties if needed.

Additional Skills:

• Excellent relationship skills.
• Excellent oral and written communication skills. 
  • Oral Comprehension - The ability to listen and understand information and ideas presented through spoken words and sentences.
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  • Speech Clarity - The ability to speak clearly so others can understand you.
  • Speech Recognition - The ability to identify and understand the speech of another person.
  • Written Expression - The ability to communicate information and ideas in writing so others will understand. Written work products require little if any grammar and /or spelling corrections. 

OUR COMMITMENT

Merrimak Capital is dedicated to fostering a culture of intentional Inclusion and Diversity. Our valued employees and commitment to I&D is the essence of our internal and external success. Inclusivity is a key value of our corporate culture and is exemplified through our reputation for employee development, diversity, and ethics, as well as a focus on fairness in recruitment, selection, and decision making.

Merrimak Capital is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth, or related medical conditions), age, veteran status, or other legally protected characteristics. Any applicant with a mental or physical disability who requires accommodation during the application process should contact  hr@merrimak.com to request such accommodation.

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